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Add, update and remove Employees in Salaris

Employees / New Hires can be created directly in Salaris in a few simple steps, or imported from your schedule.

New employees can be created directly in Salaris, they can be imported from SocialSchedules or if they exist in both systems, they can be linked to an existing profile in SocialSchedules. Employees who have left your employment can be terminated.

Add employee to payroll

  1. Log into Salaris > Employees > Add Employee

    1. Existing SocialSchedules/Workforce Management employees are listed

    2. Select Employee Name or Add manually > Next >

  2. Personal Details >

    1. DOB is not required field but is required to pay employee. We recommend you default to Jan 1, 1970 or be sure to follow up with employee and have them complete it before payroll approval deadline

    2. Next >

  3. Contact Details > Next >

  4. Employment details > Save
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Update employee details after payroll onboarding

  1. Log into Salaris > Employees >

  2. Edit profile > update Personal details

    1. Name, Email, Date of birth, Phone number >

    2. Residential address >

    3. Save

  3. Edit Wage type, Pay schedule, Workplace, Start date

    1. Edit > Save

📌 Note: Updating an employee’s address does not require new withholding forms, even if the address changes their tax jurisdiction.
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Employee Payroll Mapping to Schedule

If you have added Employees manually in Salaris who already have a profile in SocialSchedules or Workforce you will need to map them. This connects their timecards to the correct employee in Salaris so hours can be included in payroll.
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For mapping instructions, see:

Employees do not need to be mapped if they will not be paid based on timecards (for example, salaried employees).
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For employees who have not downloaded the mobile app, they will need it to complete their payroll profile:

Employees in Genius for Restaurant POS

If you use Genius Restaurant POS, see the Genius Integration Guide for information on importing employees and syncing employee data with SocialSchedules.
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Employee Rates and Positions

Rates and positions are managed in the scheduler rather than in payroll. Please refer to the SocialSchedules or Workforce Management articles on Rates and Positions/Jobs for more details.

Terminating/Remove an Employee from Payroll

Employees who have left your employment can be terminated from payroll in Salaris. Terminated employees can still be paid.

  1. Log into Salaris > Employees

  2. Click Employee Name > select vertical ellipsis ⋮

  3. Terminate Employee > enter Termination date > Save

Inactivating an Employee in Payroll

Once they have been paid their final payroll, the employee can be marked inactive. Inactive employees cannot be paid. This cannot be done in the UI. Please contact Salaris support with the employees to be marked inactive.

Terminating Employees in Workforce

Employees who have been paid in the current year cannot be terminated without an SSN, as it is needed to produce their W-2 at the end of the year.
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We recommend not terminating employees in POS before their last paycheck has been paid.

When an employee is terminated in Customer Hub in Shift4, they are removed from Workforce. Salaris can no longer use their employee rate to calculate their pay, so it will default to the position rate.

Need help?

For definitions of the columns in this report, refer to our Payroll Glossary.

If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.

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