New employees can be created directly in Salaris. They can then be linked to an existing profile in SocialSchedules, if required.
Create employee in Salaris
To create a new employee in Salaris, navigate to Employees>Add Employee.
Any employees who exist in SocialSchedules that are not mapped to a Salaris employee will be shown on the first screen.
If the employee you need to create in Salaris is listed here, simply click the radio button beside their name and then click Add to payroll.
If the employee you need to create is not shown here, simply click No thanks.
On the next screen, you are able to add the employee's personal information. If an employee was chosen on the previous screen, their personal information will be pre-filled based on their SocialSchedules profile.
First name and Last name are the only required fields on this form.
You will be able to edit this information later from the Employee's profile if you are unable to complete it during employee creation. Alternatively, the Employee will be able to update their personal information.
If an Email address is completed, the option to Send onboarding invitation will be enabled. If checked, this will send the employee an email containing an onboarding link, allowing them to self-onboard to Salaris Payroll. (For example, they can enter their Social Security Number; select their payment method; and complete their W4 form).
Alternatively, the onboarding link can be sent at any time by clicking the 'Send' icon on the Employee's profile.
Employees who have downloaded the SocialSchedules mobile app will also be able to access the self-service onboarding from the More>Payroll option.
Click the Save button to create the Employee within Salaris. The Employee Profile screen will then be displayed, where you can continue to complete the Employee's profile.
Linking accounts
An Employee's Salaris profile needs to be mapped to its SocialSchedules profile if the user works shifts and is paid based on the timecards generated.
This is essential for payroll because hourly employees are paid from timecards in SocialSchedules.
If an employee is not mapped, their timecards cannot be matched to a Salaris profile and they will not get paid.
If an employee was created in Salaris by selecting the SocialSchedules profile on the first screen of the Add Employee workflow (as above), then the mapping has already been done and no further action is required.
If the employee was created in Salaris without selecting the SocialSchedules profile, then they will need to be manually mapped. Refer to this article for how to map employees between SocialSchedules and Salaris.
Employees do not need to be mapped if they will not be paid based on timecards in SocialSchedules (for example, salaried employees).
Need help?
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.