Payroll statuses
A payroll in Salaris moves through the following statuses during its lifecycle:
Open:
When a payroll is first created, it is in the open status.
Payrolls are automatically created within Salaris at the completion of a pay period.
You can modify the payroll, add or remove payments, and preview calculations.
Submitted:
Once a payroll is approved, it moves to the submitted status.
At this stage, the payroll can no longer be modified or previewed. If changes are needed, the payroll can be reopened (before the reopen deadline) to return it to a status of open.
Processing:
After the reopen deadline passes, the payroll transitions to a status of processing.
This indicates that Salaris has started the process of moving funds through the banking system. No further actions can be taken on the payroll at this stage.
Paid:
Once all payments are successfully processed, the payroll reaches the paid status.
This means employees have received their payments, and the payroll is complete.
Partially Paid:
If one or more payments fail (e.g. due to invalid account details), the payroll is marked as partially paid.
Failed payments need to be resolved before the payroll can be fully completed.
Failed:
If the employer's funding transaction fails (e.g. due to insufficient funds), the payroll is marked as failed.
Payments to employees may be paused until the issue is resolved.
Step 1: Payroll is opened
After a pay period ends, a payroll will automatically appear on the Payroll screen with a status of Open. It will indicate when the payroll must be approved by, and the payday. In the case of the scheduled payday being a weekend or holiday, both the payday and approval deadline will automatically be moved forward to the previous business day.
Step 2: Import timecards
When a payroll is first opened, it will by empty by default. Once managers have finished approving the timecards for the period within SocialSchedules, you will need to Import payroll to bring in all relevant information for the payroll period. This includes all approved timecards from SocialSchedules, covering employee hours, rates, and penalties owed, to create a draft payroll.
Go to Payroll in the menu.
Locate the open payroll for the pay period you want to process.
Select Import payroll.
When the import is complete, a confirmation message appears.
If changes are made to timecards in SocialSchedules after the initial import (including editing existing timecards, changing a timecard's status to Approved or adding a new timecard), these can still be brought into Salaris by clicking the Reimport payroll button. However, reimporting timecards will discard all information in the current payroll, including any manual adjustments, and effectively re-create the payroll.
Step 3: Review payroll
After importing payroll, review and make any necessary edits before submitting.
Select Review payroll beside the open payroll.
The View payroll window opens, showing all employees/contractors included in the payroll along with their total amounts.
Click an employee’s/contractor's name, total, or the expand icon to view pay details.
In this section, you can:
Change the Payment Method (Direct Deposit or Manual)
Edit or add Earning items, Description, or Workplace
Update the Earning rate, Hours, or Amount
Add another earning using + New earning (for example, paid time off or commission payments)
During Review payroll, you can also add employees or contractors who may need one-off payments.
After making any changes, select Save Draft.
To update general payroll details, select the settings icon 
. In the Settings window, you can update the Payday and Funding bank account. Select Save when done.
When all edits are complete, select Preview payroll to continue.
Note that payroll can be reviewed and edited as many times as needed before the approval deadline.
Step 4: Preview and submit payroll
After reviewing all employee details, you can preview and submit the payroll for processing.
From the View payroll window, select Preview payroll.
A summary appears showing all payroll totals. Review the information carefully before submitting.
If you see an error or need to make a change, select Edit payroll. This returns you to the previous screen where you can update amounts, rates, or settings.
Once all details are correct, select Submit payroll. A confirmation message appears when the payroll has been successfully submitted.
After submission, the payroll status changes to Submitted.
As the payroll has been submitted, changes can no longer be made unless the payroll is reopened. This can be done by clicking the Reopen payroll button.
Payrolls can be reopened up until the approval deadline.
Step 5: Funds processing
Once the approval deadline has passed, the status changes to Processing, indicating payroll details can no longer be edited remain available for viewing.
From here, funds will be debited from the nominated company bank account and payments made to employees.
If a payroll has a status of failed, this means that the payroll funding was unsuccessful. This can happen for several reasons, such as insufficient funds in the employer's bank account, incorrect bank account details, or the employer's bank account not allowing outgoing debits. If this happens:
Any employee or contractor direct deposits that have not yet been processed will be held until the funding issue is resolved.
Tax payments will not be made to tax agencies, which could result in late payments, penalties, or tax liens.
The employer will be unable to approve any additional payrolls until the failed funding is resolved.
To resolve the failed funding, the payment should be retried via wire (recommended) or ACH). Once resolved, Salaris will release any incomplete direct deposit payments and release any tax payments.
Step 6: Employee payments
When all employees (and contractors, if applicable) have been paid, the status of the payroll changes to Paid, indicating the end of the process.
If an employee has chosen not to be paid via direct debit, the employer is responsible for paying the employee directly. Salaris will not process or send net pay funds to the employee. Instead, the employer can pay the employee through methods like writing a paper check or other manual payment methods.
'Paid' payrolls will remain on the Payroll screen for three days, and will then be accessible from the Payroll history page.
Employee paystubs
Employees will be able to access their paystubs via the SocialSchedules mobile app. No action is required from the company for this.
Should printed paystubs be required, these can be download directly from the payroll.
From the Payroll page, select the More options icon (three dots), then choose Download paystubs.
If a payroll has a status of Partially Paid, this indicates that one or more employee/contractor payments failed to process. The specific failed payments will be listed in the "Employee and Contractor Payments" section of the payroll. You can find more information about the failed payments, update bank account details if necessary, and retry the payment by clicking into the specific failed Payroll Item or Contractor Payment.
Need help?
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.