New employees can be created directly in Salaris or they can then be linked to an existing profile in SocialSchedules.
Add employee in Salaris
Employees>Add Employee.
Any employees who exist in SocialSchedules/Workforce Management that are not already mapped to a Salaris employee will be shown
If the employee you need to add is listed here, simply click the radio button beside their name and then click Add to payroll.
If the employee you need to add is not shown here, click No thanks.
Add employee to payroll
Add Personal Details
First name and Last name are required
Email is required to be able to send the payroll invite
Check Send onboarding invitation
Note: this will be unclickable if email is blank
Save
Note: You will be able to edit this information later from the Employee's profile if you are unable to complete it during employee creation. Alternatively, the Employee will be able to update their personal information in their timecard app.
Add Start Date
Employees must have a start date to be able to onboarding in Salaris
From the Employee screen > click Edit next to start date
Use the date selector > Save.
Send Onboarding Invitation
Send onboarding invitation will send the employee an email containing an onboarding link, allowing employees and contractors to self-onboard to Salaris Payroll. For example, they can enter their Social Security Number; select their payment method; and complete their W4 form.
Alternatively, the onboarding link can be sent at any time by clicking the 'Send' icon on the Employee's profile.
Employees who have downloaded the SocialSchedules mobile app will also be able to access the self-service onboarding from the More>Payroll option.
Link SocialSchedules & Salaris accounts
An Employee's Salaris profile needs to be mapped to its SocialSchedules profile if the user works shifts and is paid based on the timecards generated.
This is essential for payroll because hourly employees are paid from timecards in SocialSchedules.
If an employee is not mapped, their timecards cannot be matched to a Salaris profile and they will not get paid.
If an employee was created in Salaris by selecting the SocialSchedules profile on the first screen of the Add Employee workflow (as above), then the mapping has already been done and no further action is required.
If the employee was created in Salaris without selecting the SocialSchedules profile, then they will need to be manually mapped. Refer to this article for how to map employees between SocialSchedules and Salaris.
Employees do not need to be mapped if they will not be paid based on timecards in SocialSchedules (for example, salaried employees).
Need help?
For definitions of the columns in this report, refer to our Payroll Glossary.
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.