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Salaris Payroll Setup Overview

Simple steps to run your first payroll with confidence

Welcome to Salaris Payroll! We make payroll easy for busy teams with hourly workers.

Most customers are ready to run their first payroll in 1–10 business days, depending on bank verification and tax registrations. Here's an overview of what happens over those 10 days:

Payroll Setup

1. Onboarding

You will be sent an onboarding link that you can follow independently or on a call with a payroll specialist.

  1. Company Details: Add your business information:

    1. Legal name, FEIN (Federal EIN), and addresses

    2. Work location/s (where employees work)

    3. Primary payroll contacts

  2. Bank Connection: Connect your business bank account so we can process payroll and tax payments securely.

    1. Chose from:

      1. Instant verification using Plaid

      2. Manual verification

    2. Payroll processing timelines vary based on pre-approval process

  3. Tax Accounts

    1. Provide your federal, state, and local tax IDs.

    2. If you don’t have them yet, we can help you navigate the registration process and file on your behalf.

  4. Tax Filing

    1. Sign tax filing authorization forms to allow Salaris to file state and federal taxes on your behalf.

2. Data Migration and Payroll Configuration

If you are an existing business:

  1. We migrate all Year-To-Date data for you. You have two options:

    1. Grant us access to your existing provider

    2. Provider historical files for the current year

  2. Employee migration

    1. Depending on your prior provider we will be able to transfer all or some of your employee demographic data.

Whether existing business and paying payroll for the first time, we'll set up your:

  1. Payroll Schedule

    1. Weekly, biweekly, semi-monthly or monthly

    2. Processing period determined by risk assessment

    3. Payday and pay periods

  2. Workplaces

    1. Where do your employees work?

3. Time Tracking and Team

  1. Connect your time tracking system through SocialSchedules or Workforce Management to automatically import hours worked and reduce manual entry.

  2. Invite employees and contractors to self-onboard via the Social Schedules or Workforce Mobile App where they can verify or complete:

    1. Tax forms

    2. Direct deposit

    3. Personal details

Payroll Setup Responsibilities

Employer:

  • Share company, bank, and tax info

  • Review and approve timecards and payroll

  • Regularly check email for questions that may come up during migration

  • Encourage employees to verify their payroll profile information during setup

  • Maintain employees after first payroll

Salaris Team:

  • Guide setup

  • Configure payroll

  • Add your employees for initial setup

  • Guide you through tax registrations and manage tax filing on your behalf

  • Provide guidance on all Salaris Payroll functionalities and training resources

  • Process your first payroll alongside you for optimal accuracy

  • Help with up to 4 payroll runs until you feel comfortable managing on your own

BEFORE YOUR FIRST PAYROLL

Make sure:

✓ Bank account verified

✓ Pay schedule set

✓ Tax accounts active or in progress

✓ Employees onboarded

✓ Timecards imported

Once these are complete — you’re ready to run payroll!

Need help?

For definitions of the columns in this report, refer to our Payroll Glossary.

If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.

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