Form W-2 (Wage and Tax Statement) is used to report wages paid and taxes withheld from employees during a calendar year. Employers are required to distribute W-2s to:
Each employee
The Social Security Administration (SSA)
Relevant state and local tax agencies
Employees use Form W-2 to complete their personal tax returns, while the SSA uses it to credit earnings for benefits. The SSA also shares this information with the IRS.
Salaris issues W-2s to employees automatically
Salaris automatically tracks and records wages and taxes throughout the year. At year-end:
Salaris files W-2s with the SSA and any applicable state agencies
A copy of each W-2 is made available to both employees and employers (see below).
How are W-2s issued?
W2 Electronic Delivery
If an employee consents to receiving their W-2 electronically, a copy will be available via the SocialSchedules mobile app under Payroll > Tax Documents.
W-2s from previous years (if applicable) will also be accessible here
Employees can download and/or share their W-2s directly from the app
W2 Via Mail
If an employee does not consent to electronic delivery, a paper copy will be mailed to their registered address automatically once finalized. No action is needed by the employer.
Note: This incurs a nominal cost to the company. Employers cannot set this preference on behalf of employees.
Employers cannot set this preference on behalf of employees. See this article on how employees can set their W-2 preference.
Employer view of Employee W-2s
Employers can view individual employee W-2s from the employee profile at
Employees>Active>Employee Name>Tax Documents.
When are W-2s issued?
Legally, W-2s must be postmarked or made available electronically by January 31st each year.
The Salaris Support Team sends detailed communications to customers in the weeks leading up to January 31st, specifying exactly when W-2s will be available to employees and employers. No action is needed by the employer.
Electronic W2s are delivered automatically to employees in the SocialSchedules app
Paper W2s are mailed automatically to employees at the address in their profile (which they can update in the SocialSchedules app)
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