This article explains how to add, view, and manage contractor details in Salaris.
Add a Contractor
Log into Salarispayroll.com
Contractors in the left navigation > Add contractor.
Add contractor to payroll window,
Enter the contractor’s details.
Email and Phone number are optional
Send onbaording invitation will not be checkable until email is added
Save
📌 Notes:
If an Email is entered, the option Send onboarding invitation becomes available.
Checking this will send the contractor an email with their onboarding link, where they can enter the information required for payroll.
Once saved, the contractor appears in the list under Contractors.
Update Contractor Information
Because contractors cannot log in to the employee app to update their own information, payroll admins can send them a secure email link. This allows contractors to update details that impact payroll—such as contact information or tax-relevant fields.
On the contractor’s profile, click Send contractor a secure link to update their information (located next to the ellipsis icon at the top right).
If the send button is greyed out, the profile is missing an email address.
Add email: Edit ⋮ (vertical ellipsis) and add email, save
Send
This sends a secure email to the contractor so they can update their own details directly. The link is valid for 24 hours from the time it’s sent.
View Contractor Details
Once a contractor is added to Salaris, their full profile becomes accessible under the Contractors tab. Click on a contractor's name to view their detailed profile, which includes the following information:
Profile Field | Individual Contractor | Business Contractor |
Type | Individual | Business |
Contact name | Contractor's full name | Authorized representative name |
Legal address | Personal registered address | Business registration address |
Payment method | Direct deposit (or other method) | Direct deposit (or other method) |
Workplaces | Assigned job site locations | Service locations |
Tax ID | SSN | EIN (Employer Identification Number) |
Start date | Contract commencement date | Contract commencement date |
1099 e-consent | Yes / No | Yes / No |
Edit Contractor Details
Legal Address, click Edit on the Legal Address
Make your changes > click Save
Start Date, click Edit on the Start Date
Update the Contractor Start Date > click Save
To update other contractor details, click the ⋮ menu and select Edit profile.
update the Legal Business Name,
Contact First Name,
Contact Last Name, Email, and Phone Number.
Click Save
📌 Note: SSN/EIN and Payment Method can only be added or edited by the contractor themselves via the invitation link mentioned above.
Terminate a Contractor
Click ⋮ (vertical ellipsis) on the top right of the contractor’s profile and select Terminate contractor.
In the Terminate contractor window, enter the Termination date.
Click Terminate to complete the action.
Understanding Contractor Profiles
Active vs. Inactive Contractors
Contractors are separated into active and inactive lists. Contractors typically move to the inactive list after they are terminated and have received all final pay statements. The transition is automatic, and timing may vary slightly depending on payroll activity.
Contractor Type and Setup
Salaris supports both individual and business contractors. Contractor profiles may include both a Company Name and a Contact Name, depending on how the contractor operates.
Unlike employees, contractors are created directly in Salaris and are not linked to SocialSchedules. There is no mapping or sync between platforms for contractor profiles.
📌 Other Key Differences Between Contractors and Employees
Contractors may use an EIN instead of an SSN.
Contractors receive 1099 forms instead of W-2s.
Contractors receive Pay Statements instead of Pay Stubs.
Contractors do not have access to the SocialSchedules mobile app.
Need help?
For definitions of the columns in this report, refer to our Payroll Glossary.
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.