Within Salaris, companies can create and manage leave policies that align with their unique business and compliance needs. Whether you offer a fixed annual allowance or accrue leave based on hours worked, Salaris provides flexible configuration options to ensure policies are accurate, automated, and easy to administer.
Salaris supports two primary accrual types:
Fixed Leave
Employees receive a set amount of leave each year
Hourly Leave
Employees accrue leave based on the hours they work.
Leave policies configured in Salaris seamlessly integrate with time off requests in SocialSchedules. Employees can submit time off requests directly within SocialSchedules, and once approved and taken:
Leave balances are automatically updated
Paid leave is included in payroll processing
Updated balances are reflected on employee paystubs
This end-to-end integration ensures accurate tracking, payroll alignment, and clear visibility for both administrators and employees.
This guide will walk you through how to create a leave policy, configure accrual settings (including waiting periods and proration rules), and assign employees to the appropriate policy.
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Also refer to our Leave and Time Off FAQ
Create a new leave policy
Navigate to Settings>Leave.
Click on Create policy in the top right corner.
Step 1: Policy details
Enter a name for the new policy (e.g. California sick leave policy).
Select the corresponding time off type.
Each leave policy must be associated to a time off type. This is so when an employee creates a time off request, Salaris knows which leave balance to update.
Time off types must be enabled in SocialSchedules before they can be selected on this screen. See Enabling time off types
Click Next to proceed to Step 2.
Multiple leave policies of the same time off type can be set-up. For example, you may wish to create a Paid Sick Leave policy called 'New York employees', and a separate Paid Sick Leave policy called ''Californian employees'.
Step 2: How employees accrue leave
Salaris supports two primary accrual types, Hourly Leave and Fixed Leave.
Hourly Leave
Hourly leave is when employees accrue leave based on the hours they work. For example, employees might earn 1 hour of paid leave for every 30 hours they work.
On this screen, three attributes can be configured:
Is there a waiting period to start accruing leave?
For example, an employee may need to work for the Company for 90 days before they can start accruing leave. Set as 0 if there is no waiting period.
How many hours will the employee earn for every set amount of hours worked?
For example, 1 hour of paid leave is earned for every 30 hours worked.
Is there a limit to how many hours an employee can accrue?
For example, an employee can only accrue a maximum of 40 hours leave per year, regardless of how many hours they work. Leave the checkbox unchecked if there is no limit.
Hourly leave is credited to an employee's balance on a pro-rata basis at time of payroll.
For example, if an employee works 15 hours in a pay period, .5 hours of leave will be credited when payroll is run.
Fixed Leave
Fixed leave is when employees accrue a set amount of hours per year. For example, employees might earn 40 hours leave per year, regardless of the amount of hours they work.
On this screen, three attributes can be configured:
Is there a waiting period to start accruing leave?
For example, an employee may need to work for the Company for 90 days before they can start accruing leave. Set as 0 if there is no waiting period.
How many hours will the employee earn each year?
For example, 40 hours of leave per year.
Is the per year amount prorated for new employees?
For example, if an employee joins the Company midway through the year, do they still receive the full amount of hours, or only a proportion based on the date they joined? Toggle ON to enable.
Click Next to proceed to Step 3.
Step 3: Balance & carryover rules
Companies can choose if employees may carryover leave from one year to another, as well as defining when a 'leave' year starts.
What is the leave year?
Options are Calendar year (starting January 1st) or based on the Employee's start date anniversary (i.e. if an employee starts working for the Company on September 1st, that's the first date of the 'leave' year. This is used to determine when accrual limits and carryover limits are applied
Is there a carryover limit?
Is there a limit to how many hours an employee can carry into the next year? For example, if Employee A has 47 of paid sick leave on December 31st (the last day of the leave year), can they bring this all forward into the new leave year?
Click Next to proceed to Step 4.
Step 4: Assign employees
Now that the policy has been created, it's time to assign employees.
All Active employees are listed on this screen. Select which employees you wish to assign to the policy, either by clicking on them individually or clicking the Select all option.
Employees can only be assigned to a single policy of a given time off type at a time. For example, if both a Californian sick leave policy and New York sick leave policy exist, an employee can only be assigned to one of these at a time.
Click Next to proceed to Step 3.
Step 5: Review your policy
Now it's time to review the policy and ensure everything is correct.
Need to make corrections? Simply click the Edit option beside the applicable step.
Once you're happy with everything, click the Save button. This will set the policy live.
Leave policies become effective immediately and will start being calculated on your next payroll.
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