What types of leave policies can I create?
Companies can create leave policies for paid sick leave and paid time off.
Can I create multiple policies of the same type?
Yes, you can. For example, you may create a paid sick leave policy for employees in California, and another paid sick leave policy for employees in New York.
Can an employee be assigned to multiple policies?
Yes, they can. However, they cannot be actively assigned to more than one policy of the same type. For example, Employee A cannot be in a California paid sick leave policy and New York sick leave policy. However, they can be in a California paid time off policy and a New York sick leave policy simultaneously.
Can I edit a leave policy?
Leave policies cannot be edited in Salaris. This includes ending a leave policy. If updates are required, please contact our support team via in-app chat or at [email protected]
Can I choose an effective date for a leave policy?
No. Policies become effective on the next payroll after policy creation.
Can I move employees in / out of leave policies?
Yes, you can. Simply click on an existing leave policy and navigate to the Assign Employees screen.
When are leave balances updated?
Leave balances are updated when each payroll is run.
Do leave balances include upcoming time off requests?
No. Leave balances displayed within the app and on employee paystubs are current as of the last completed payroll. If an employee has a future approved time off request (i.e. it has not yet been taken), this is not reflected in their leave balance.
Can employees have negative leave balances?
Yes, they can. Salaris does not enforce restrictions on this. When approving time off requests, managers should follow the Company policy in regard to leave balances.
How does Salaris determine how much leave to pay an employee?
When employees submit their time off request, they are required to enter the amount of hours they are requesting to be paid. This is different to the time off duration, and allows for accurate payroll processing. For example, Employee A may request 1 week of leave (Jan 1 - Jan 7), but only requests 12 hours of paid leave.
Can I create leave policies of types other than paid sick leave and paid time off?
Not at the moment. Please get in contact with us for additional leave requirements.
I'm switching to Salaris from another provider. Can I enter my employee's current leave balances?
Yes, this can be arranged. Our onboarding team will load employee starting balances before your first payroll is run.
Can I edit employee leave balances?
Yes. Employee leave balances can be edited by administrators directly in Salaris. An audit trail is captured with who, when, and why the change was made, as well as the actual change.
Can employees view their own leave balances?
Yes. Leave balances are published on employee paystubs (where relevant). Employees can also access their leave balances in the SocialSchedules mobile app.
What if an employee works in more than position - what pay rate is their leave paid at?
Leave is paid at the highest position rate.