When migrating to Salaris Payroll there are two options to migrate data. You may chose to:
Grant access to our payroll administrators or
Pull the required reports yourself
This article walks you through how to do both.
Grant Access to Salaris Payroll Administrator
Log into ADP RUN using Owner credentials.
Go to Settings.
Under Company, click Add users.
Enter the following details:
First name: Payroll
Last name: Setup
Email: [email protected]
Role: Payroll Admin
Click Save to create the new user.
Locate the invite email sent to your desired email address.
Open the invite link and complete the setup:
First name:
Last name:
Phone number:
Follow the prompts to complete verification and finish creating the user.
Once you are successfully logged in prevent ongoing verification code requests, update MFA after access is confirmed.
Log into the Security Management Service link:
Click: Myself → Contact information
Update Mobile Phone Numbers
Confirm activation by reviewing Activate Email/Mobile
Employee Demographics
ADP Run does NOT have a report for direct deposit and does not allow copy/pasting. Onboarding links are recommended.
Workplace information is typically found in the Employee Demographics report.
To pull a report with employee demographic information (includes earnings rates and deductions)
Click Reports on the left menu.
Select Build Custom Report and choose Employee and Contractor.
Enter a report title: EE Demographic
Drag the following fields into the report:
Employee Info
Employee Name
Employee Address Line 1
Employee Address Line 2
Employee City
Employee State
Employee Zip
Personal Email
Work Email
Employment Info
Employee Status
Contractor (Y/N)
Hire Date
Birth Date
Termination Date
Employee Payroll Info
Pay Type
Employee Rate Setup
Pay Rate Description
Pay Rate Amount
Pay Rate Status
Pay Rate Start
Pay Rate End
Pay Rate Frequency
Employee Deduction Setup
Deduction Description
Deduction Setup Amount
Deduction Setup Rate
Deduction Annual Limit
Deduction Status
Deduction Start Date
Deduction End Date
Deduction Goal Amount
Deduction Goal Amount Paid to Date
Deduction Goal Met
Select Report Options (bottom-right)
Employment Status = All
People on Report = All
Report Name = Employee Demographics
Preview → Save and Preview
Download as CSV and save the report
SSN
W-2 Employees
To pull unmasked SSNs for W-2 employees:
Go to Reports → Run Single Report → Tax Reports.
Select Wage and Tax Register.
Select Edit.
Set Show Social Security Number to Yes.
Download the report as XLSX.
Contractors
To pull contractor SSNs/ITINs:
Go to Reports → Run Single Report → Tax Reports.
Select W-2s and 1099s.
Download the report as XLSX.
Withholdings
Option 1: Employee Summary Report — Recommended
Go to Reports → Run Single Report → Misc reports.
Select Employee Summary.
Select Edit.
Set:
Status: All
Employee: All
Export to Excel. Choose Download as Excel - New if available.
Option 2: Custom Withholding Report
To pull a report with employee withholding information:
Go to Reports → Build Custom Report → Employee and Contractor.
Add the following fields:
Employee Info
Employee Name
Employment Info
Employee Status
Employee Tax Setup
Jurisdiction Description
Jurisdiction Type
Withholding Status
Jurisdiction Status
Jurisdiction Start
Jurisdiction End
Total Allowances
Dependent Allowances
Special Allowances
Tax Override Type
Override Amount
Override Percent
Download the report as CSV.
🚨 Important: This report will not include withholding dollar amounts due to ADP limitations. Those amounts may need to be reviewed in each employee's profile.
Historical Payrolls
Closed Quarters
Go to Reports → Run Single Reports → Payroll Reports → Payroll Details.
Select Edit.
Update the From date to the first check in the quarter and the To date to the last check in the quarter:
Q1: 1/1–3/31
Q2: 4/1–6/30
Q3: 7/1–9/30
Set Employee to All.
Download as Excel. Choose Download as Excel - New if available.
Open Quarters
Go to Reports → Run Single Reports → Payroll Reports → Payroll Details.
Select Edit.
Run the report by check date range.
Download as Excel. Choose Download as Excel - New if available.
Repeat the same steps and download the report as PDF. The PDF will provide the pay period on the report.
Historical Payrolls
Closed Quarters
Go to Reports → Run Single Reports → Payroll Reports → Payroll Details.
Select Edit.
Update the From date to the first check in the quarter and the To date to the last check in the quarter:
Q1: 1/1–3/31
Q2: 4/1–6/30
Q3: 7/1–9/30
Set Employee to All.
Download as Excel. Choose Download as Excel - New if available.
Open Quarters
Go to Reports → Run Single Reports → Payroll Reports → Payroll Details.
Select Edit.
Run the report by check date range.
Download as Excel. Choose Download as Excel - New if available.
Repeat the same steps and download the report as PDF. The PDF will provide the pay period on the report.
Company Tax Information
Go to Taxes → Federal, state, and local tax profile from the left menu.
The page defaults to showing Federal information first.
Take a screenshot of the Federal information.
Select each applicable State on the left.
Expand the State Unemployment box.
Take a screenshot.
Capture the information for each section under the state setup.
Tax Returns
Go to Taxes → Tax Returns from the left menu.
Select the quarter(s) you need and download all closed quarters for the year.
If starting in Q1: Pull the prior quarter's return (Q3 or Q4) to confirm tax information.
If starting mid-year: Pull every closed-quarter return in the current year.