The Taxation section helps you monitor two key areas:
Deposits – tax amounts withheld from each payroll
Documents – official tax forms filed with federal and state agencies
Taxation > Deposits
The Deposits tab shows every tax payment collected per payroll. These amounts are withdrawn from your company bank account and later sent to the appropriate tax agencies.
To access, go to Taxation > Deposits.
Column | Description |
Pay day | The payroll date |
Tax | The specific tax, like California State Tax or Federal Income Tax |
Amount | How much was withheld |
Due date | When the tax must be paid |
Funding | Shows if funds were successfully withdrawn from your company bank account |
Status | Shows if the payment is pending or already deposited with the tax agency |
Link icon | Opens the payroll run that created the deposit |
How it works
When you approve payroll, the system calculates tax liabilities.
Funds for each tax are withdrawn (funded) from your company bank account.
Once funded, the deposit remains pending until the payment is sent to the tax agency.
After payment, the status updates to deposited.
Example:
A payroll on July 30, 2025 creates several deposits: Federal Income Tax ($99.26), California State Tax ($39.03), and Medicare ($16.73). All shows funded but remain pending until the payment is completed.
Taxation > Documents
The Documents tab lists all tax forms generated from your payroll data. These forms are automatically filed with the appropriate agencies.
To access, go to Taxation > Documents.
Column | Description |
Form | The tax document name, like Form 941 or Form DE 9 |
Period | The quarter or year covered |
Filed on | The date the filing was submitted |
Jurisdiction | Whether it’s federal (FED) or state-specific (e.g., CA for California) |
Download | Link to save a PDF copy |
How it works
At quarter or year-end, filings are submitted to the appropriate tax agencies.
You can download filings anytime for your records.
Common tax forms filed through payroll include the following:
Form | Purpose |
Form 941 | Quarterly federal income and FICA taxes |
Form 940 | Annual federal unemployment tax (FUTA) |
Form DE 9 | California state employment tax filing |
W-2 / 1099 | Year-end wage and contractor statements |
Unemployment Taxes
Salaris will file state unemployment (SUI) as part of payroll tax reporting, along with federal unemployment (FUTA) via Form 940.
SUI is an employer paid state tax that funds unemployment benefits, and the rates and wage limits vary by state.
So for unemployment, you’re covered on both the federal and state sides through payroll.
Payroll Tax Variances That May Affect Unemployment Filings
Payroll tax variances occur when there are discrepancies between payroll records and tax filings submitted to state or federal agencies. These differences can directly impact unemployment filings and may result in filing rejections, agency notices, penalties, or incorrect unemployment tax calculations.
Common causes of payroll tax variances include:
Incorrect employee wage amounts
State unemployment wage base miscalculations
Employees assigned to the wrong tax state
Outdated or incorrect unemployment tax rates
Payroll reversals or voided checks not reflected properly
Employee classification issues
Prior-quarter payroll adjustments
Duplicate or missing wage entries
Even small discrepancies between payroll reports and quarterly unemployment returns can trigger issues with state unemployment agencies. Variances may also affect an employer’s State Unemployment Insurance (SUI) rate and taxable wage reporting.
To help reduce filing issues, employers should:
Reconcile payroll registers before filing quarterly returns
Review employee tax setups regularly
Verify unemployment tax rates annually
Ensure payroll adjustments are reported in the correct quarter
Compare quarterly filings against year-end W-2 totals
Regular payroll audits and reconciliation reviews can help identify variances early and maintain accurate unemployment tax reporting.
Need help?
For definitions of the columns in this report, refer to our Payroll Glossary.
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.