A pay schedule is the timetable on which employees are paid (for example, weekly or bi-weekly). Salaris ensures paydays are consistent and compliant by automatically calculating future paydays based on your company setup.
Pay Schedules
During your Company's onboarding to payroll, several attributes will be configured:
Pay frequency (e.g. weekly, bi-weekly)
Payroll Start date
These are used to calculate the pay schedule. This ensures all payroll runs are aligned with the same schedule.
Example pay schedule:
Pay Period | Payroll Approval Date | Pay Date |
January 1 - January 7 | January 9 | January 12 |
January 8 - 14 | January 16 | January 19 |
If you want to change your company’s pay frequency (for example, from weekly to bi-weekly), or to add, change or remove a pay schedule, please submit a request to [email protected]. The effective date of the change will depend on the existing pay cycles.
Companies with multiple pay schedules
Salaris supports Companies paying their employees on either single or multiple pay schedules.
A multi-pay schedule is where some employees are paid on one cadence (e.g. weekly) and other employees are paid on a different cadence (e.g. bi-weekly). Salaris also supports all employees being paid on the same cadence but at different intervals (for example, all employees are paid weekly but are some are paid on Tuesdays, and others are paid on Friday).
Our Support Team will discuss your pay schedule requirements during onboarding, and set these up as required.
Companies with multiple pay schedules need to ensure new employees are added to their correct pay schedule during onboarding, else Salaris will not know when the employee needs to be paid. Refer to https://help.salarispayroll.com/en/articles/13880951-assign-employees-to-pay-schedules
Automatic calculation of paydays
Once the first paydate and frequency are defined, Salaris automatically calculates all future pay dates.
Pay dates may be adjusted when they fall on weekends or public holidays, ensuring employees are paid on time.
Salaris manages these adjustments automatically, so no manual changes are required. The payroll approval deadline and/or pay date shown in Salaris will reflect these changes.
You can adjust the pay date for an individual payroll run. Refer to this article for more information.
Pay Frequencies
A pay frequency defines how often employees are paid. Common options include weekly, bi-weekly, semi-monthly, and monthly. Employers must follow state-specific laws regarding how often and how quickly employees must be paid. Salaris Payroll calculates tax withholdings based on the selected pay frequency.
A company can have one or more payroll frequencies. For example, some employees can be paid weekly, and others can be paid bi-weekly.
Pay frequency is defined during initial setup and used for all payrolls.
Employers cannot update their company’s pay frequency, or add new pay frequencies, directly in the UI. Please contact Support if this is required.
Supported Frequencies
The following pay frequencies are supported by Salaris Payroll:
Frequency | Description | Pay Periods per Year |
Weekly | Employees are paid every week | 52 |
Bi-weekly | Employees are paid every two weeks | 26 |
Semi-monthly | Employees receive payment twice per month | 24 |
Monthly | Employees receive payment once per month | 12 |
Quarterly | Employees receive payment once per quarter | 4 |
Annual | Employees receive payment once per year | 1 |
State Pay Frequency Rules
Each state has its own rules around:
How often employees must be paid
How soon payment must be issued after a pay period ends
Final paycheck timing after termination
Note: Salaris Payroll calculates withholdings accurately, but employers are responsible for complying with local payment timing requirements.
Need help?
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.