What is the Payroll Journal report?
The Payroll Journal report shows detailed information about each paycheck on a per payroll basis. It provides a detailed view of contractor IDs, business names, pay periods, payment methods, reimbursements, and wages. It downloads as a CSV file.
How to access the Payroll Journal report
The Payroll Journal report can be accessed from two locations within Salaris:
Payroll Journal on Payroll history page
The Payroll Journal report can be downloaded for a specific Payroll.
Navigate to Payroll history from the main menu.
Click the ellipsis against the desired Payroll.
Click Download payroll journal
The report will be downloaded as a CSV file, directly to your computer.
Payroll Journal on Reports page
The Payroll Journal report can also be run directly from the Reports screen, for a desired date range.
Navigate to Reports from the main menu.
Click Run besides the Payroll Journal report
Set the Start Date and End Date
Optionally, you can also include additional data by selecting Include contractors, Include taxable wages and/or Include employee id.
Click Download CSV. The selected report will download as a CSV file.
Download the Payroll Journal report
Go to Reports > Run report.
Select Payroll Journal.
Set the Start Date and End Date.
Optionally, select Include taxable wages and/or Include contractors as needed.
Click Download Report. The report will download as a CSV file.
What’s included in the Payroll Journal report
Last name, First name
Contractor ID and business name
Pay period start and end dates
Payday and payment method
Gross total, net pay, reimbursements
Hours worked (regular, overtime, etc)
Taxes and deductions
Workers' Compensation Reporting
The Payroll Journal contains the core wage and hour details required by most workers' compensation insurance carriers. You can generate this report for any specific date range required for your routine reporting or policy audits.
Most employers export this report and send it directly to their workers' compensation broker, who can then map and reformat the data to meet the insurance carrier’s unique reporting system.
What’s included for Workers' Comp?
When pulled for a specific timeframe, the report break downs data key to insurance assessments:
Employee name
Work location/state
Pay period dates
Gross wages & overtime wages
Total hours worked
Class Codes
Please note that workers’ compensation class codes are not stored within Salaris Payroll, except where natively required for state compliance in Washington and Wyoming. If your insurance provider requires class codes for your submission, they will need to be added manually by you or your broker after exporting the CSV file.
Custom Format
If your carrier mandates a strict, specific reporting template that cannot be created using the standard fields in the Payroll Journal export, please reach out to Salaris Payroll Support to discuss alternative reporting options.
Need help?
For definitions of the columns in this report, refer to our Payroll Glossary.
If you have questions or need assistance, please contact Salaris Payroll Support. We’re here to help.